The main purpose of this role is to provide efficient and professional reception services, including managing incoming calls, directing inquiries, maintaining filing systems and coordinating board room bookings, and to support day-to-day administration through stationery management and air ticket records.

• Greet, assist and direct visitors and the general public
• Respond to public inquiries in person or by phone, resolving them whenever possible
• Manage the booking of board rooms
• Answer incoming calls and re-direct them as appropriate
• Take adequate messages when required and relay messages and emails to the relevant person
• Pick up and deliver the mail
• Provide word-processing and secretarial support
• Develop and maintain a current and accurate filing system
• Perform any other administrative duties as may be assigned by the supervisor
• Maintain an adequate inventory of office supplies (stationery)                  
• Place orders for stationery to replenish stock as required                  
• Enter air ticket data to maintain an up-to-date record                  
• Record the carbon footprint of each air ticket issued, for sharing with the Sustainable Development Department     

• School Certificate or equivalent
• Higher School Certificate and/or training in Secretarial studies would be an advantage
• 1 year of experience in a similar position is preferred
• Fluent in French and English, both written and spoken
• Excellent communication and telephone skills, with a customer-oriented approach
• Good organisational and planning skills, with attention to detail
• Proficient in Microsoft Office applications