Overview of the Role:

This role supports the smooth coordination of maintenance activities, service interventions, and property-related administration. The Property & Assets Coordinator handles all administrative processes, contributes to the planning of preventive and corrective maintenance, and acts as a key liaison between Hotel Operations, contractors, and internal support teams.

• Maintain and update records for facilities, assets, equipment, and maintenance logs.
• Assist with scheduling and coordinating Planned Preventive Maintenance (PPM) interventions with contractors and Hotel Operations.
• Coordinate routine maintenance activities related to building structure and building services (HVAC, plumbing, electrical systems, etc.).
• Update, monitor, and follow up on maintenance planning, interventions, associated costs, and documentation in Sidekick, ensuring accurate dashboards and reporting.
• Request RFQs from service providers and contractors.
• Ensure Purchase Orders (POs) are issued in line with approved processes.
• Request Statements of Account (SOAs) and invoices from suppliers.
• Liaise with the Finance team to facilitate payment processing and ensure timely follow-up.
• Handle administrative tasks related to property and asset coordination.
• Track and update utilities records.
• Provide general administrative support to the Projects & Facilities team, ensuring timely follow-up on ongoing tasks.

• Diploma or Certificate in Facilities Management, Building Services, Engineering, Maintenance, or a related technical field.
• Previous experience in a similar role in maintenance, facilities, or asset coordination.
• Exposure to CMMS or digital maintenance platforms is preferred.
• Basic knowledge of preventive, corrective, and routine maintenance.
• Strong interpersonal skills for communication with contractors, technicians, managers, and internal teams.
• Excellent organisational and prioritisation skills,
• Familiarity with improvement tools (e.g., Kaizen, 5S) is an advantage.
• Basic analytical skills to interpret data and support reporting.