Provide administrative and operational support to the Projects Department by coordinating procurement activities, maintaining project documentation, monitoring project progress, and ensuring smooth communication between internal stakeholders, suppliers, and project teams to facilitate the successful delivery of projects.

Project Coordination:
- Support Project Leaders in the day-to-day coordination of projects.
- Monitor project schedules and follow up on pending actions.
- Prepare and maintain project files and documentation.
- Coordinate communication between ProjectLeaders, suppliers, contractors and internal departments.
- Organise project meetings and prepare meeting minutes where required.
- Track project milestones and report delays or issues to the Head of Projects.
- Ensure project documentation is properly archived and maintained.

Procurement & Purchase Coordination:
- Request quotations from approved suppliers.
- Compare quotations and prepare recommendation summaries.
- Prepare Purchase Requisitions (PR) and Purchase Orders (PO).
- Liaise with internal stakeholders to collect technical specifications and required documentation.
- Ensure all procurement documentation is complete and accurate prior to approval.
- Issue approved Purchase Orders to suppliers.
- Follow up with suppliers regarding order confirmations and delivery schedules.
- Maintain procurement records and ensure proper filing.

Project Administration & Reporting:
- Maintain accurate project trackers and dashboards.
- Update project progress reports.
- Prepare administrative reports requested by the Head of Projects.
- Monitor project documentation to ensure compliance with company procedures.
- Support the preparation of project handover documentation.
- Assist with project audits and document retrieval when required.

- Diploma or Degree in Project Management, Business Administration, Engineering, Supply Chain Management, or a related field.
- Minimum of 2 years' experience in a project coordination or project administration role.
- Experience in procurement processes, including Purchase Requisitions (PR) and Purchase Orders (PO), would be an advantage.
- Strong organisational and planning skills with the ability to manage multiple priorities simultaneously.
- Excellent attention to detail and a high level of accuracy.
- Proficient in Microsoft Office, particularly Excel and Word.
- Experience with ERP systems or procurement software would be an asset.
- Excellent written and verbal communication skills in English and French.
- Strong interpersonal skills and the ability to work effectively with cross-functional teams.
- Ability to work under pressure and meet tight deadlines.
- Proactive, solution-oriented and able to work independently with minimal supervision.