We are looking for a Parking Admin Assistant to provide efficient administrative and financial support to the Parking team. The employee must be organised, detail-oriented and customer-focused, with the ability to manage administrative processes, financial transactions and client/vendor interactions effectively.

• Act as the primary point of contact for office visitors and clients, handling phone calls and email enquiries in a professional and timely manner.
• Manage office supplies and coordinate the maintenance of office equipment to ensure smooth day-to-day operations.
• Organise and maintain accurate digital and physical filing systems.
• Coordinate department meetings, including scheduling, room bookings and meeting-room preparation.
• Provide day-to-day administrative support to the Manager and assist with various departmental tasks.
• Handle agreement workflows, including onboarding new accounts, preparing addendums and processing terminations.
• Maintain accurate financial records by tracking and recording daily transactions.
• Prepare and issue purchase orders (POs) and invoices, and follow up on outstanding payments.
• Review incoming vendor invoices for accuracy and upload them onto Dynamics 365 for approval.
• Monitor departmental expenses and manage petty cash in accordance with written approval from the Line Manager.
• Assist with the preparation and organisation of documentation required for month-end closing and annual financial reporting.
• Maintain confidentiality and ensure that all administrative and financial records are properly handled and stored.

• Diploma in Business Administration / Management or a related field.
• 2–3 years of experience in an administrative, accounts or office support role; experience in property or facilities management would be an advantage.
• Good working knowledge of Microsoft Office tools, particularly Word, Excel and Outlook.
• Experience with ERP/accounting systems; knowledge of Microsoft Dynamics 365 would be an advantage.
• Basic understanding of invoicing, purchase orders, petty cash and financial administration.
• Fluent in English and French, both written and spoken.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy, particularly when handling financial information.
• Good communication and interpersonal skills, with a customer-service-oriented approach.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Proactive, reliable and able to work independently as well as part of a team.
• Good problem-solving and follow-up skills.
• High level of integrity and discretion when handling confidential information.
• Ability to manage multiple tasks while maintaining accuracy and quality.
• Professional attitude and strong sense of accountability.