Are you highly organized, detail-oriented, and eager to excel in a corporate environment? Join the ER Group Management Office as a Company Secretarial Assistant, where you’ll play a pivotal role in ensuring the seamless execution of governance and secretarial functions.

Meeting Administration:

• Manage calendars and schedule meetings, including board, committee, and shareholder sessions.
• Circulate meeting agendas, minutes, and board packs in consultation with senior officers.
• Organize logistics, including liaising with internal/external stakeholders and ensuring adherence to company protocols.
• Prepare and transcribe meeting minutes and track follow-up actions.

Administrative Support

• Draft, transcribe, and prepare correspondence and reports.
• Manage filing systems and maintain confidential records.
• Organize errands, office supplies, and ensure timely documentation.
• Act as a key contact for internal and external inquiries.
• Provide professional reception services for visitors.
   

Statutory and Legal Compliance

• Ensure statutory filings comply with legal requirements.
• Maintain accurate records and liaise with registrars on shareholder matters.
• Provide backup support during team member absences.

Management Support

• Assist senior officers with diary management and ongoing tasks.
• Provide updates on key matters and ensure discretion in handling sensitive information.
   

AML-CFT Compliance

• Ensure adherence to the company’s Anti-Money Laundering and Counter-Financing of Terrorism (AML-CFT) policies and guidelines.

• Minimum 3 years in a similar position.
• Minimum HSC qualifications.
• Fully computer literate (MS Word, Excel, and PowerPoint).
• Excellent interpersonal and communication skills (written and oral).